It is intimated by the CGDA New Delhi that the powers delegated to the AAO's under HQrs circular letter No. AN/XI/11060/Powers/AAO/Vol-III dated 28.8.2003, that the existing powers of AAO in the Administration Area and Audit Area may be enhanced to the extent as per Annexure-A of Circular.

                                                                                                                                                                                                                                               Annexure - A

Enhancement / revision of powers to Assistant Accounts Officers (Group 'B' in DAD)

i)   Grant of 4 days Casual Leave at a time to Group 'C' & 'D' employees except SOs (A).

ii)  Grant of 2 days RH at a time to Group 'C' & 'D' employees except SOs (A).

iii)  (a) Grant of EL for 12 days at a time to Group 'C' & 'D' employees except SOs (A).

      (b) In the case of AAOs who are themselves heading sub offices like AAO GE, AAO BSO, ALAO & AAO DEO etc. the powers for grant of CL and EL may be as under :

      (i) Grant of CL up to 6 days at a time to Group 'C' & 'D' employees except SOs (A).

      (ii) Grant of EL up to 25 days at a time to Group 'C' & 'D' employees except SOs (A).

iv)   Writing of ACRs of Group 'C' [except SOs (A)] and Group 'D' employees.

v)    Powers to issue Signals, Telegrams, Telex / Fax messages except to Ministries/Service HQ / CGDA office/other CsDA and all such higher authorities.

vi)   Signing of all routine correspondence except correspondence involving decision on audit, accounting and payment matters and relating to discipline,
       issue of reminders, Part -II Office Orders notifying promotion of Group 'D' and other orders of routine nature like grant of leave, movement orders etc.

vii)   Powers to attest entries in the first page of Service Books of Group 'C' [Except SO (A)] and Group 'D' employees.

viii)  Issue of Orders for destruction of time expired records other than confidential records and service books subject to over riding provisions in the relevant office manuals and other connected orders.

ix)    Powers to deal with cases relating to admission to GPF / Allotmrnt of account number and furnishing of annual statements.

x)    Issue of leave admissibility report except in the cases of LPR / Terminal leave.

xi)   Full powers to pass the requisition for advance of TA / DA / Pay etc. on temporary duty / leave for payment in respect of all personnel including DAD.
Powers of the AAO in respect of passing the requisition for advance on LTC may however, be restricted to Rs. 10,000 only.

xii)   AAOs are authorized to audit and pass all the ty duty claims in respect of all categories of personnel including DAD.  

xiii)  Bills on account of advance / withdrawals from GPF / AFPP fund claims up to Rs. 50,000/- in respect of all categories including DAD shall be audited and passed by the AAO.

xiv)  Powers to deal with finally (i.e, audit & payment) all bills up to Rs. 10,000/- in Misc. (M) Section of CDA's office / Area Accounts Office.

xv)   Medical claims :

        (a) OPD medical; claims may be audited & passed up to Rs. 1,000/-

        (b) Hospitalization

          i) Claims for advance - full powers to  pass the claims.

         ii) Hospitalization claims - final bills up to Rs. 10,000/-

xvi)    All bills which are not covered under Sl No. (xi) to (xv) above but are payable through Public Fund accounts may be passed by AAO up to Rs. 50,000/-.

          However, third party claims dealt with in Main Office / Area Accounts Office may be passed by the AAO up to Rs. 5,000/- only.

xvii)   Approval and signing of punching medium up to Rs. 5,00,000/-

xviii)  Audit & Payment of Cash Requisitions up to Rs. 5,00,000/-

xix)    AAOs holding independent charge are authorized to render reports and returns direct to main office with a copy to LAO / RAO concerned.

xx)     AAOs are authorized to countersign LPC in respect of industrial employees of MES, factories and other organization.

xxi)    AAOs are authorized to pass telephone bills issued by MTNL / BSNL and other bills like electricity, water and ground rent etc. payable to Govt Department.

xxii)    Post audit of Rum / Cigarette allowance claims of JCOs/ORs paid from imprest up to Rs. 5,000/-

xxiii)   Signing of crossed postal orders in favour of CDA on account of cost of tender forms for realization and credit to Govt accounts.

xxiv)   (a) AAOs are authorized to price all loss statements and expense vouchers up to Rs. 50,000/-

           (b) AAOs are authorized to render audit report in case of store losses not due to theft, fraud or gross negligence up to Rs. 20,000/-

xxv)    (a) In the case of offices where only one AO / SAO is functioning with the responsibilities of issue of cheques, one or two AAOs in such offices may be authorized to sign cheques in the absence of AO / SAO. Accordingly their specimen signature be sent to Banks / Treasuries duly attested.

          (b) In offices which are headed by the AAOs with the responsibility of issuing cheques, they may be authorized to sign cheques.

xxvi)   Attest last pay drawn in service books of Group 'C' & 'D' employees after audit of service books.

xxvii)   AAOs are authorized in addition to the AO / SAO working in DPDOs, to conduct annual identification of pensioners drawing pension covered by the new banking scheme circulated by CGDA's important circular No. 5101/AT-V/Identification dated 13.2.1992.

xxviii)  AAOs working in DPDOs are delegated with the powers of disbursement of pension etc. to the same extent as already delegated to the SO(A) in DPDO office vide HQrs letter No. 61015(1)/77/AN-Coord dated 5.5.1978.

xxix)    AAOs are authorized to sign DP Sheets.

xxx)    AAOs of NE Group in PAOs office are authorized to sign tender memos up to Rs. 5,000/-

                           Level Jumping :-

Level jumping shall be introduced in sections like store audit, FA, Inspection Cell, EDP, Admin & IFA.

Some of the areas in which level jumping can be introduced are as follows :

i) Rendering of Audit Report on loss statement.

ii) Rendering of Audit Report on compensation claims under WCA 1923.

iii) Decision on cases referred to CsDA office.

iv) Approval of LAP/IRP and LACR/IRCR

v) Approval for move on ty duties.

vi) Sanction of GPF advances / withdrawals.

vii) Submission of programme of annual inspection and Super Review programme to HQrs office.

viii) Fixation of general targets for sub offices.

ix) Processing for ACRs  received in CsDA office form acceptance / approval of JCDA / CDA.

x) Proposals for releasing fo Cash Assignment.

xi) Proposal to obtain sanction of the delegated authority for provisional payment.

xii) Nomination for staff for training.

xiii) Processing of leave sanction cases.

xiv) Cases for obtaining approval of DCDA / JCDA / CDA in respect of PMs.

xv) Cases for sanction of commuted leave / EOL.

xvi) Selection of faculty.

xvii) Constitution of board for inspection of stores purchased locally.

(Authority :- CGDA New Delhi letter No. AN/XI/11060/Powers/AAO/Vol-III dated 28.8.2003. The powers delegated in this circular will take effect from the issue of HQrs office letter dated 28.8.2003)

                                Amendment / Enhancement :-

                     HQrs office New Delhi vide No. AN/XI/11060/Powers/AAO/Vol-III dated 30.7.2008 has intimated that the power delegated to AAO in respect of the following items have been enhanced in consultation with Pr CsDA / CsDA. Other entries of Annexure 'A' to HQ office circular dated 28.8.2003 will remain the same. The revised power will take effect from the issue of HQ office circular No. AN/XI/11060/Powers/AAO/Vol-III dated 30.7.2008.

Sl No

Items as per Annexure 'A' to HQ office Circular dated 28.8.2003

Existing Power

Revised Power

1 Item xiv (M Section) Rs. 10,000/- Rs. 25,000/-
2 Item xv (b) (ii) Final Bills of Hospitalization claims Rs. 10,000/- Rs. 25,000/-
3 Item xvi - Audit and  Passing of third Party Bills in MO and Area Accounts Office Rs. 5,000/- Rs. 25,000/-


                               Amendment / Enhancement :-

                     HQrs office New Delhi vide No. AN/XI/11060/Powers/AAO/Vol-III dated 05.10.2011 has intimated that the power delegated to AAO in respect of the following items have been enhanced. Other entries of Annexure 'A' to HQ office circular dated 28.8.2003 will remain the same. The above provisions shall be effective from the date of issue of this circular.

Sl No

Items as per Annexure 'A' to HQ office Circular dated 28.8.2003 & 30.7.2008

Existing Financial Power

Revised Financial Power

1 Item No. xi : Requisition for LTC Advance Rs. 10,000/- Rs. 25,000/-
2 Item No. xiii : Advance / Withdrawal from GPF/AFPP fund - DAD and Non- DAD   Rs. 50,000/- Rs. 1,00,000/-
3 Item No. xiv - M-Section Bills Rs. 25,000/- Rs. 50,000/-
4 Item No. xv (a) - Medical Claim / OPD Treatment Rs. 1,000/- Rs. 2,500/-
5 Item No. xv( b) (ii) - Hospitalization Claim (Final Bills) Rs. 25,000/- Rs. 50,000/-
6 Item No. xvi (a) : Third Party Claims

(b) All Bills which are not covered above, payable through Public Fund Accounts

Rs. 25,000/-

Rs. 50,000/-

Rs. 50,000/-

Rs. 1,00,000/-

                  It has also been decided that the following "level jumping" shall be introduced :-

                 (i) Two Tier processing (Auditor and AAO) - for all bills up to the delegated financial powers of AAO's as mentioned above.

                (ii) Two Tier processing (Auditor + AO / SAO) - for all bills valuing above the financial powers of AAO's and upto Rs. 2.00 lakhs (Two lakhs only)

                (iii) Three Tier processing (Auditor, AAO & AO / SAO) - for all bills exceeding Rs. 2.00 lakhs and upto Rs. 1.00 Crore in value in all offices except
                PCDA New Delhi. This limit shall be upto Rs. 5.00 Crores in the case of PCDA New Delhi.